Before the Symposium
|
| DUTIES |
DESCRIPTION |
ESTIMATED TIME |
| Educational Committee Member |
Evaluate input from needs assessment instruments, identify topics to address needs, develop learner objectives and outcomes, select instructional formats, identify speakers and coordinate speaker materials, develop theme based on content for marketing committee |
Monthly conference calls |
| Marketing Committee Member |
Based on content and theme, develop communications strategy and pertinent marketing tools including brochures, press releases, mailers, etc.
|
Monthly conference calls |
| Scientific Abstracts Committee Member |
Develop scientific program plan, identify target audiences, solicit abstracts, review and select quality abstracts |
Monthly conference calls |
| Events |
Help coordinate details for one of the events planned including: harbor cruise, auction, dine-around, welcome wine & cheese, closing reception |
Monthly conference calls |
During the Symposium
|
DUTIES
|
DESCRIPTION
|
ESTIMATED TIME
|
Speaker Hosts
|
Contact assigned speaker prior to Symposium to welcome them to OSAP, greet speaker upon arrival to Baltimore, introduce to OSAP members, ensure they are familiar with hotel layout, speaking venue, A/V, etc. |
1-2 hours |
| Breakout Room Hosts |
Introduce concurrent speaker, manage time, give CE number, ensure speaker has water, etc. |
15 minutes prior and length of session |
| Registration Assistants |
Help process registrations, provide handout materials, answer questions |
2-3 hours |
| Photographers |
Take digital photographs per assigned shot sheet also candids throughout the symposium |
1-2 hours
|
| Handout Assemblers |
Assist in organizing handout and other materials for registration on Wednesday, May 27
|
2-3 hours |
| Auction Aces |
There are a number of options: working on writing up auction forms, logging in items onto computer, "merchandizing" auction items by arranging attractively, if you're a bit of a "ham" you can help model items in live auction, assisting with bid entry into computer during auction, assisting with auction check-out and more. |
1-4 hours |
| A/V Coordinators |
Ensure that proper A/V is set up and coordinate with speaker to ensure equipment is operating correctly. |
2-4 hours |
| New Member Ambassadors |
Help welcome new members during first timers' orientation on Thursday, May 28
|
1 hour |
| Awards Coordinator |
Ensure proper awards are in place, award recipients are available and photographs are taken of each awardee at assigned times |
1 hour |
| Abstracts Coordinator |
Ensure that posters are correctly numbered, abstract presenters know what they need to do and when and that abstracts are removed safely and on time |
30 minutes |
| Exhibitor Coordinator |
Ensure exhibitor signage is correct, that each exhibitor understand hours and expectations and handle any exhibitor questions and issues |
2 hours |
| Signage Coordinators |
Ensure signage is placed in proper locations at assigned times and removed when event is completed |
20 minutes |
| Cruise Director |
Ensure all those signed up for off-site events are "on the boat" (note - sense of humor required, captain's hat optional) |
15 minutes prior and length of event |
| OSAP Help Desk Coordinator |
Staff the help desk and answer questions about resources and other issues that may arise as well as sell OSAP salable resources
|
2-4 hours |
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